Enroll Beyond Max Units (Workflow)

ENROLL BEYOND MAX UNITS REQUEST

Instructions for Students:

It is strongly recommended that you meet with a Skyline College Counselor to discuss your request for enrolling beyond the maximum unit allowed before submitting this form. Your counselor can assist you in completing the form.

If you are completing a request for more than one term (i.e. Summer and Fall), you will need to file a separate petition for each request.

Your submitted request will be reviewed for eligibility by a Skyline College Counselor and final decision will be made by the Dean of Counselling.

Once a final decision has been determined, you will be notified by email.

Reference:Enroll Beyond Max Units

Student Information

Student G#*

Student G# is your SMCCD Student ID

Student Email*

Student Name*

First Name

Last Name

Eligibility Requirements

Students should be cautious of the number of units they enroll in each term and not underestimate the time required for college studies; enrolling in too many units often jeopardizes chances of completing courses. Academic standing is based on a cumulative grade point average and the percentage of units completed each term. Students must carefully consider the number of hours they plan to work and their overall grade point average prior to making this request.

The following guidelines are used to review and approve petitions.

Fall & Spring (More than 19 units)	Summer (More than 11 units)	Minimum Grade Point Average	Minimum Grade Point Average
Work hours/Units:	Work hours/Units:	Fall & Spring	Summer
Not Working = 15-19 units	Not Working = 1-11 units	17-19 units = 2.5 GPA	6-8 units = 2.5 GPA
10 hours = 12-15 units	10 hours = 1-6 units	20-21 units = 3.0 GPA	9-10 units = 3.0 GPA
20 hours = 9-12 units	20 hours = 1-4 units	22+ units = 3.75 GPA	11+ units = 3.75 GPA
30 hours = 6-9 units	30 hours = 1-3 units
40 hours = 1-6 units	40 hours = 1-3 units

Student Request

Term for your request:*

Fall Spring Summer

Only one submission per term. Please submit another request for a different term.

Year:*

How many hours do you plan to work during the term?*

What is your GPA?*

Total units you are requesting for the term requested:*

1b. and 2b. total

Total units you are requesting for Summer:*

1b. and 2b. total

1a. List the course(s) that will be considered in excess of units*

Include the course name, number; separate with a semi-colon (;) if more than one course

1b. Indicate the total units that will be considered in excess of units*

2a. List the current courses you are enrolled in for the term you are requesting excess units*

Include the course name and number; separate with a semi-colon (;)

2b, Indicate the total units you are enrolled in for the term you are requesting excess units*

Please explain the reason(s) you are requesting to enroll in more than the allowed number of units?*

Student Type*

New, first-time to college (graduated high school or 18 yr or older) Continuing or Returning SMCCD student Transfer-college completed from another institution High School Concurrent Student

Other:

How many semesters attempted/completed at Skyline, CSM, and/or Canada College?

Do you plan to compete in intercollegiate athletics during the term?

Yes No Not Certain

Student Acknowledgement

I certify that the information provided is true and correct.
I have checked the email account on this form is current.

Student Acknowledgement*

I have read and completed each of the statements above.

Typed Signature

Type your full name here

- or - Signature

[clear]

Use your mouse or finger to draw your signature above

SKY Counselor Acknowledgment (Skyline College Staff Only)

I am a SKY Counselor reviewing this request

S1a. Enroll Beyond SKY Counselor Review

This section is to be completed only by a Skyline College Counselor.

SKY Counselor GPA and SEP Check (you may check more than one)*

GPA meets the criteria GPA does not meet the criteria A current SEP is on file A current SEP is not on file

S1a. SKY Counselor Preliminary Recommendation*

Approved Denied

All final decisions are determined by the Dean of Counseling

Total Units Approved *

APPROVED: Counselor Referral for Student Support Services and Success Strategies (if applicable)

DENIED: SKY Counselor Comments

Indicate the reason for denial; the reason will be included in the student email notification

SKY Counselor Name*

SKY Counselor Number - and - last 4 digits of G#*

Counselor Comments (Internal Use Only)

S2a. Enroll Beyond FD Intake

FD Checklist*

Correct G# Correct Student Email Total Units Requested Add Up Correctly

Front Desk Notes (Internal Use Only)

FD Intake - Needs Counselor Review

The request needs review by SKY Counselor

The request will go in order: S2b-S3-S4-S5

FD Intake- Counselor Approval Verified

Yes, this request has been submitted by a Counselor

By marking this box, the request will go directly to Dean for review

S2b. Enroll Beyond Assign Counselor

Assigned Date:*

Assigned Counselor:*

S3. Enroll Beyond Counselor Evaluation

You are reviewing this petition because the student has not yet met with a counselor.

If you feel a determination of approval or denial cannot be made, you may request that the student "Meet with a SKY Counselor" to discuss their request over an appointment.

The front desk will be prompted to contact the student to schedule a counseling appointment.

The student appointment will be made with the next available counselor unless you indicate, in the Counselor Comments (Office use only), you wish to meet with the student.

Eval Date*

Enroll Beyond Counselor Action*

Approved Denied Meet with a SKY Counselor

For "Denied" and "Meet" please leave detailed Eval Counselor Comments below

Counselor Name*

Eval Counselor Comments for Outgoing Student Email Notification

Eval Counselor Notes (Internal use only)

S4. Enroll Beyond: SKY COUN Dean (or COUN Coord) Evaluation

Dean Eval Date*

Dean Eval Decision*

Approved Denied

For "Denied" please leave detailed Comments so we can notify the student the reason(s).

Supporting Doc 1 No File Chosen

File uploads may not work on some mobile devices.

added 12/16/21 by MK to include emails etc. to support request

Supporting Doc 2 No File Chosen

File uploads may not work on some mobile devices.

added 12/16/21 by MK to include emails etc. to support request

Dean Comments (Internal only)

Dean Comments - To Be Sent to the Student

Your comments will be included in the student email notification

Dean Comments - Meet with a SKY Counselor Message

Your comments will be included in the student email notification

S5. Enroll Beyond: SKY COUN Final Processing

S5 Final Eval Decision *

Approved Denied Meet with a SKY Counselor No action required

The notes will be included in the automatic student DENIED email notification

The notes will be included in the automatic student CUSTOM email notification

S5 Final Processed By:*

S5 Final Entry Date:*

S5 Final Banner Checklist*

Excess Units Entered Request Scanned to WebXtndr No action required

S5 Office Notes (Internal Use only)